Open Until Filled
Job Class: Human Resources Director
Under general guidance, directs the development and implementation of agency-wide human resources programs, including personnel policies, employment opportunities, employee compensation, benefits, employee training and development, conditions of employment, disciplinary actions and grievance procedures to comply with PAG policies, and applicable state and federal laws.
Essential Duties and Responsibilities:
- Provides general guidance and advise on personnel policies and procedures and assures compliance.
- Provides guidance on EEO practices and monitors compliance.
- Provides guidance on the recruitment, examination and evaluation, pre-employment background checks and hiring of employees, onboarding and administering employee benefits.
- Maintains ADP payroll services system with all employees’ personal information, employment profiles with salary, job titles, hiring dates, and benefit eligibility, personnel actions (breaks in service) and lengths of service.
- Prepares and maintains organizational chart, classification plan, and salary schedule as approved.
- Develops recommendations regarding compensation practices, and forecasts agency staffing, salary and benefit needs.
- Provides guidance on identifying performance appraisal and performance-based pay increase guidelines.
- Develops and maintains staff job descriptions.
- Participates in the development, coordination of updates, implementation and administering of personnel policies, procedures and programs which address employment process, employee benefits, compensation, affirmative action, state and federal labor regulations, employee relations, and record keeping.
- Maintains a working knowledge of federal and state legislation that impacts the various facets of the personnel function to ensure practices and policies are in compliance.
- Maintains records of employees’ eligibility and administration of employee benefits programs, including health/dental/life insurance, short-term disability insurance, 457 Deferred Compensation Plan, Arizona State Retirement System and any other benefits that PAG may offer.
- Must possess considerable skills in organizing, scheduling, and monitoring complex and diversified tasks, including preparation of budgets and program priorities.
- Work requires considerable exercise of personal initiative and independent judgment.
- Must possess outstanding communication skills (written and verbal) and maintain effective working relationships.
- Provides guidance and maintains documentation regarding COBRA, group health, disability, unemployment, and workers’ compensation insurance.
- Maintains official personnel and employee insurance files.
- Maintains records of leave accrual and use of leaves of absences and provides guidance on paid leave benefits, including holidays, paid time-off, paid sick leave, LWOP, FMLA, sick leave pool, bereavement, civic duty, jury duty, and administrative leave.
- Oversees and supervises designated staff to process payroll through ADP, run reports for the 457 Deferred Compensation Plan, Health Savings Account and the Arizona State Retirement System after each payroll.
- Oversees and maintains the ADP system for payroll reporting, employee timesheets, employee leave balances, holiday scheduling, employee personal changes and deductions.
- Oversees benefits program Open Enrollment process from beginning to end through the ADP System.
- Prepares and processes payroll adjustments related to personnel actions, including initial hiring rates, promotions, demotions and terminations through ADP.
- Develops and maintains new employee orientation materials and conducts new employee orientation.
- Provides guidance on specialized employee training plans and schedules.
- Develops and maintains uniform performance appraisal practices and forms and provides training materials and sessions for reviewers, evaluators and employees.
- Maintains records of work schedules, educational reimbursement, and garnishment of wages, outside employment, employment verifications and other personnel records.
- Provides guidance and training regarding employee rules of conduct, including business ethics, drug-free workplace policy, sexual harassment, off-duty conduct, and personal use of office facilities and equipment.
- Provides guidance on workplace safety, security and risk management, including building, and equipment keys, on-job accident reporting, driver’s license and insurance, and operation of motor vehicles.
- Provides guidance on grievance procedures, assures compliance, and establishes grievance files.
- Provides guidance on disciplinary actions and other disciplinary-related actions, including administrative suspensions and special observation periods.
- Provides guidance on voluntary and involuntary terminations of employment, including layoffs and termination checkout procedures.
- Supports internal communication by developing and/or sharing HR-related notices for staff and contributing relevant and timely HR-related information to PAG Communications for publication in the employee quarterly newsletter.
- Supervisors are eligible for telework with minimum two days a week at the office
- Performs related work as required.
Carries out supervisory responsibilities as assigned with the agency’s policies and applicable laws.
Minimum Education and/or Experience Requirements:
At a minimum, requires combination of knowledge, skills and abilities to perform duties AND EITHER a graduate degree with six years of related experience OR an undergraduate degree with eight years of related experience OR equivalent in Human Resources.
SHRM-CP or SHRM-SCP highly desired.
Proficient skills in using word processing, spreadsheets, databases, and internet technology.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand. The employee is frequently required to drive to locations and participate in outreach events.
The work environment characteristics described here are representative of those an employee encounters while performing the essentials functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.