Project Implementation Administrator

Open Until Filled
Job Class: Administrator
Status: Active
FLSA: Exempt

General Description:

Under general supervision of the executive management team, leads and/or supports projects, programs and activities related to regional transportation programming, transportation finance and policy, work program development, public outreach, and/or others as assigned. Primary responsibilities can vary and may include any combination of specific tasks or duties to support organizational priorities and assigned projects. Work requires strong personal initiative, sound judgment and in-depth understanding of federal and state regulations for Metropolitan Planning Organizations like PAG and Regional Transportation project delivery.

Essential Duties and Responsibilities:

  • Leads efforts internally and externally to meet the region’s project delivery objectives through closely tracking transportation project status, regular coordination with project sponsors, gathering up-to-date project cost information, assisting with project delivery questions, reporting to committees, etc.

  • Stays informed of the latest transportation funding requirements, reviews regulations and procedures, and keeps member agencies updated with program requirements. This includes monitoring actions of regional, state, and federal agencies that impact the development and management of the projects in the regional TIP.

  • Supports or leads agency committees, including developing meeting agendas, reports and presentations for committees as requested. Provides technical assistance to various PAG member agencies, committees, subcommittees and task forces as assigned.

  • Assists in the preparation of the regional, multi-year spending plan for transportation projects, the Transportation Improvement Program or TIP, including ensuring compliance with federal, state, and regional regulations, statutes, and guidance.

  • Creates databases, spreadsheets, and associated graphics for assignments. Prepares presentations, technical reports and progress reports in areas of assignment.

  • When assigned, conducts informational meetings, presentations and training for various programs and activities.

  • Performs data analysis, produces concise technical writing and assists in preparation or quality control review of technical documents, standard operation procedures, contracts, MOUs and IGAs.

  • Supports or leads efforts related to monitoring, tracking, and reporting of policy development and compliance for various programs, projects and services.

  • Helps formulate, plan, budget, and implement assigned biannual work element initiatives of the PAG Overall Work Program (OWP).

  • Oversees tasks as outlined in the OWP, which is updated as needed to implement the varied elements of a continuing, coordinated and comprehensive process.

  • Maintains effective working relationships with co-workers and jurisdictional members.

  • Participates in public involvement activities for assigned projects and RTA plan development.

  • Communicates effectively, both orally and in writing with the public, jurisdictions and-workers.

  • Possesses knowledge of roles and responsibilities of metropolitan planning organizations and planning, programming and project management principles.

  • Conducts staff performance coaching, evaluations and ensures compliance with agency policies.

  • Possesses outstanding organizational skills and the ability to manage numerous projects simultaneously and carry out complex work assignments in a team environment in a timely manner with minimum of supervision.

  • Uses considerable personal initiative, sound independent judgment and ability to develop consensus among diverse stakeholders in resolving regional transportation issues.

  • Possesses knowledge of federal, state and local regulations pertaining to transportation planning and project management processes.

  • Demonstrates knowledge of and sensitivity to the structure, role, and interests of PAG member jurisdictions and associated decision-making bodies.

  • Supervises consultant services as required.

  • May not be eligible for telework based on the nature of the position and at the sole discretion of PAG based on organizational needs.

  • Performs related work as required.

Supervisory Responsibilities:

As assigned.

Minimum Education and/or Experience Requirements:

At a minimum, requires combination of knowledge, skills and abilities to perform duties AND EITHER a graduate degree in Public Administration, Planning, or Engineering with three years of related experience OR an undergraduate degree with five years of related experience OR equivalent.

Computer Skills:

Standard computer skills in Microsoft Word and Microsoft PowerPoint. Proficiency in using Microsoft Excel and database applications desired.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.  The employee is frequently required to walk.  The employee is occasionally required to stand.  The employee is frequently required to drive to locations and participate in outreach events.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essentials functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually moderate. The employee is required to carry promotional materials to events.

Work requires time management, communication, and the ability to multi-task to keep a diverse portfolio of projects moving forward simultaneously and to coordinate with other staff to meet program goals.